Student Records

Academic Records

East Peoria Campus • L211 • (309) 694-5600

Student academic records are permanently maintained by Enrollment Services. Class and earned grade records (transcripts) are used for future educational and employment reference.

It is your responsibility, as a student, to read and understand College policies regarding enrollment, withdrawal from courses, and your academic record at the College. Our staff is willing to answer any questions or concerns you may have.

Family Educational Rights and Privacy Act (FERPA)

Student Right to Privacy and Access to Records

According to the Family Education Rights and Privacy Act (FERPA) of 1974, students have the right to (1) inspect and review their educational records; (2) request the amendment of their education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights; (3) restrict disclosure of information to other individuals or entities; (4) file a complaint with the Family Educational Rights and Privacy Act Office if the college fails to comply with the requirements of the Act.

Directory Information

The College considers the following directory information: (1) student's full name; (2) address; (3) ICC email address; (4) affirmation of student enrollment status (full/part-time) and class level; (5) dates of attendance, graduation, intended program of study, degree(s), certificate(s) earned, and honors received; (6) pertinent information relating to participation in officially recognized activities and sports.

The College will only disclose directory information to individuals or entities with legitimate educational interests and in compliance with the Solomon Act. Educational records, student schedules, grades, and other academic information (including drop-out lists) will not be released to parents, guardians, employers or other individuals without written consent of the student. All requests from internal and external entities for the use or release of directory information lists must be reviewed and approved by the Vice President of Student Success in consultation with other offices as necessary.

To restrict disclosure of this information, visit Student Records for the appropriate paperwork. All paperwork must be submitted in person with a photo ID to Enrollment Services. For questions, call Enrollment Services (309) 694-5600.

Educational Records

Educational records are all records that contain information directly related to a student and are maintained by an educational agency or institution, or by a party acting on its behalf. A record means any information recorded in any way, including handwriting, print, tape, film, microfilm, microfiche, and digital images.

Educational records may include semester grades, GPA, tuition and fee information, financial aid information, birthdate, disciplinary actions, and other personally identifiable information (PII).

Additional Resources - For a full description of exclusions to this law, as well as more complete definitions of the terms in this section, students can contact the Vice President of Student Success, the Enrollment Services Office at the East Peoria and Peoria campuses.

A more complete guide to FERPA for students, including references to statutes and additional clarifications: FERPA for Students (www2.ed.gov/policy/gen/guid/fpco/ferpa/students.html)

Program of Study Changes

Students sometimes change educational or career goals before completing the program in which they originally enrolled. When students consider such a change, they should discuss it with their Student Success Advisor. When the change is deemed necessary, students must complete a Degree/Certificate of Study Change Request Form (found on Student Records) and send to programchange@icc.edu. or submit to Enrollment Services L211. Selective admission programs must approve the change before the program change will be processed.

Transcripts Requests

East Peoria Campus • L211 • (309) 694-5600
Peoria Campus • Arbor Hall 002 • (309) 694-5600
transcriptrequests@icc.edu

Official transcripts of credit earned at Illinois Central College can be requested by current and former students, and can be sent to the student, another individual, business, or school.

Official transcripts should be requested online at mymobile.icc.edu/ by clicking the Request a Transcript tile. You will be required to provide a signature authorization before your transcript can be released. Cost: $7 (additional fee for Overnight Federal Express charges will apply.)

In situations where a transcript is necessary for immediate use, one may be provided within an hour for a $10 (guaranteed funds only) per copy fee. This service is available 8:30 am to 3:00 pm Monday through Friday at Enrollment Services, L211, East Peoria Campus or Arbor 2, Peoria Campus.

In accordance with SB 49, official transcripts will be released for employment purposes if a student owes a balance to the institution. If the transcript is for employment purposes, it must be sent directly to an employer from ICC. Transcripts will not be sent directly to the student if a balance is owed.

The College will not forward the original copy, nor a copy of any transcript received by the College from another institution or agency to the student or a third party/institution. Transcripts, test scores, etc., must be requested by the student directly from the originating institution or agency.

Unofficial copies of transcripts can be obtained through your MyICC (eservices) account under Academics; however, unofficial copies are not generally accepted by other institutions. A student’s official transcript will be withheld if the student has not met all financial obligations to the College.