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Enrollment and Withdrawal Procedures

Enrollment Services

East Peoria Campus • L211 • (309) 694-5600
Peoria Campus • Arbor Hall

The Enrollment Services staff is committed to assisting students (current, new, and returning) in achieving their academic goals. Staff will assist students regarding academic records and offer other services including:

  • Processing ICC admission form

  • Assist with registration (enrollment)

  • Accept transcripts from high schools and colleges

  • Print and mail requests for official transcripts

  • Evaluate college transcripts and other academic records

  • Accept tuition payments

  • Assist with establishing a payment plan

  • Issue ID cards

  • Cashiering/check cashing services

  • CityLink bus pass sales

  • Graduation evaluation/coordination

  • Process changes of personal information including name, address, and phone number

  • Process change of Program of Study

Enrolling in Classes

Course Schedules are online at MyICC.

The class schedule lists day, time, and location of classes, and dates and times for registration. The Summer/Fall class schedule is generally available the preceding March, and the Spring class schedule is available the preceding October.

Before enrolling for classes, STUDENTS are encouraged to meet with their Student Success Advisor to plan a specific course schedule meeting Illinois Central College requirements, personal needs, and, if appropriate, four-year institution transfer requirements. The required approval will be obtained from the Student Success Advisor at this time. PART-TIME STUDENTS are especially encouraged to meet with their Student Success Advisor to receive full benefit of their continuing education. ALL OUTSTANDING FINANCIAL OBLIGATIONS MUST BE PAID BEFORE ENROLLING.  

Students are encouraged to plan their educational programs early with their Student Success Advisor in order to take advantage of early enrollment and schedule classes convenient to individual study and work requirements. Students who find it necessary to change classes after enrollment, add and/or drop a class, or withdraw from the College should consult with their Student Success Advisor.

Students who have not met all financial obligations to the College are not allowed to enroll for subsequent semesters.

LATE ENROLLMENT

It is expected that students should enroll for classes prior to the start of the semester. To enroll during the first week of full semester classes:

  1. Student may enroll into a class through the business day prior to the first class meeting,

  2. If the class is meeting for the first time that day or has already met, then students must go to the class and get the instructor’s signature on the enrollment card. The signed enrollment card must then be submitted to Enrollment Services.

Students considering enrolling after the first week of classes are encouraged to pursue 12 and 8-week classes for the semester.

For 12-week, 8-week, and summer session classes, students can enroll with the instructor’s signature prior to the second meeting of the class.

Student Status

Full-Time Student
Students enrolled in 12 or more credit hours are classified as full-time. These students are entitled to and encouraged to use all the academic support systems and College facilities available. Students enrolled in six or more credit hours during the summer session are classified as full-time for academic purposes but part-time for financial aid purposes.

Part-Time Student
Students enrolled for 11 or fewer credit hours are classified as part-time. These students are entitled to and encouraged to use all the academic support systems and College facilities available to full-time students. Students enrolled for five or fewer credit hours during a summer session are classified as part-time.

Maximum Load

The recommended maximum load for a student during an academic semester is 16 credit hours, unless the program of study requires a number of hours in excess of 16. The recommended maximum load for summer is 9 credit hours. Prior to enrolling for 18 credit hours or more during a semester (or for more than nine credit hours during the regular summer session) permission MUST be obtained from the dean in the student’s curriculum area. Students with less than a “B” (3.0) grade average are discouraged from attempting 18 credit hours or more. Students on academic caution, academic pre-suspension, or re-admitted suspended students, and students in certain programs may be limited to a lesser number of hours.  

RETAKING CLASSES

Students may retake a class attempted at this institution for which they received a grade.

Retaking of program specific courses may require department approval prior to student continuing in program of study. If a student retakes a class, all grades will remain on the transcript, but only the highest grade will be calculated in the Illinois Central College cumulative grade point average. Students receiving financial assistance should refer to the “Retaking Coursework” section in this publication to determine how repeats will affect their eligibility. Questions regarding repeating classes should be directed to Enrollment Services, (309) 694-5600.

Note: Students planning to transfer to another college are cautioned that many colleges include all grades earned to compute the transfer cumulative grade point average.

Withdrawal from Classes

When necessary to withdraw from a class or classes, you may do so at any time until 75% of the class has elapsed.

Withdrawing from class(es) should be completed online via your MyICC account. Withdrawals are accepted online, by mail, by fax, or in person at the East Peoria Campus (L211) or the Peoria Campus, Arbor Hall.

If you experience problems when trying to withdraw online, you must contact the ICC Help Desk within 24 hours of your attempt so that we may research the problem. Call the ICC Help Desk at (309) 694-5457 or email enroll@icc.edu for assistance. If you do not make this contact, your situation will be handled in accordance with the current ICC enrollment policies.

Students may withdraw from a class until the withdrawal date listed on their class schedule. All students are financially responsible for tuition and fees for classes that they enroll into during a semester.  However, if the withdrawal occurs on or before the refund date listed on the class schedule, the student may be entitled to a refund of tuition.

Students who are given a failing grade on an assignment for Academic Misconduct will not be allowed to withdraw from that course without instructor permission. Students who are given a failing grade in the course for Academic Misconduct will not be allowed to withdraw from the course. Illinois Central College reserves the right to reinstate any individuals who are withdrawn in these situations.

Mailed or Faxed Withdrawals
The envelope or fax must bear a postmark prior to or on the withdrawal (or refund) date printed for the course on your class schedule.

Mailed or faxed withdrawals received during the weekend that bear the appropriate date on the envelope or fax receipt will be processed the following business day. If you have any questions, please contact Enrollment Services for verification.

Withdrawal for Non-Activity

Students who are identified as a no longer participating in class by their instructor will be withdrawn from the class at midterm. Students recorded for non-activity will be notified by email that they have been administratively withdrawn from the class without refund of tuition.

Instructors have individual and often varying policies regarding non-activity withdrawals. Do not assume you will be withdrawn if you never attend or stop participating in a class.

If space is available, and if approval from department and instructor are obtained, then students may re-enroll in a class from which they have been withdrawn (see "Late Enrollment").

Non-activity without an official withdrawal constitutes a failing or unsatisfactory grade.

Students are financially responsible for tuition and fees for all classes not officially dropped by the appropriate refund date.

Request for Late Withdrawal

Withdrawal from courses after the end of semester will be allowed only when justified by serious and extenuating circumstances outside the student’s control. These may include documented severe illness or accident to the individual or a member of their immediate family. The following issues are not considered justifiable:

  • The desire to improve grade point average

  • Unawareness of withdrawal procedures

  • Personal choices that prohibit course completion

Requests for late withdrawal from classes that occurred more than three years ago will not be accepted.
For more information, or to request a “W” grade, contact Enrollment Services, (309) 694-5600.

Cancellation of Classes

The College reserves the right to cancel class sections due to insufficient enrollment. Students registered in canceled classes should arrange to enroll in another class or receive a refund.